One continuous accounting cycle — not a menu of add-ons.
Every service below exists because an association needs it, structured the way an association needs it. We don't offer general small-business bookkeeping with a few HOA terms added — this is what we build, every month, for every client.
Monthly Association Accounting
Full-cycle bookkeeping — coding, posting, and closing the books on an association's calendar, not a generic close date shared across unrelated clients.
Bank & Account Reconciliations
Operating and reserve accounts reconciled independently every month, so a reserve balance is never quietly absorbed into operating activity.
Accounts Payable
Vendor invoices reviewed, coded to the right account, routed for board or manager approval, and paid on the schedule your association sets.
Accounts Receivable
Assessment charges applied, payments and lockbox receipts posted, and every unit's balance kept current and reconciled.
General Ledger Management
A chart of accounts structured specifically for association reporting — maintained consistently as the association grows or changes.
Owner / Unit Ledger Management
Individual owner histories — charges, payments, balances, and notes — organized and current, ready the moment a question comes in.
Assessment Accounting
Regular and special assessments billed, tracked, and reconciled directly against the budget or resolution that authorized them.
Reserve Accounting
Reserve contributions and balances tracked apart from operating funds, against your association's own reserve schedule.
Budget Preparation Support
Historical spending and trend data organized and summarized to support your board's annual budgeting process.
Delinquency & Pre-Collection Support
Past-due accounts tracked against the aging schedule every month, late notices sent on a consistent timeline, and files packaged and handed to a collection attorney the moment escalation is warranted — so the board sees exactly where a delinquent account stands, not just that it's "in collections."
Estoppel Letter Preparation
Estoppel certificates generated directly from current owner-ledger data for closings and refinances, reviewed for accuracy before they go out, and turned around on the timeline a transaction actually needs.
Financial Statement Preparation
Balance sheet, income statement, and supporting schedules prepared monthly, in a format built for association reporting.
Board Financial Reporting
The monthly package assembled specifically for board review — formatted for a meeting packet, not an internal working file.
Year-End Financial Preparation
Records reconciled and closed out in the format your association's year-end process requires.
Audit / Review / Tax Coordination
Clean, audit-ready records handed directly to your CPA or auditor — no reconstruction, no scramble in advance of a deadline.
One cycle, not fifteen separate services.
These aren't line items you assemble individually. They're the stages of a single monthly cycle — collections and payables feed the ledger, the ledger feeds reconciliation, reconciliation feeds the close, and the close becomes the report your board actually reviews.
Weeks 1–2
Assessments billed and collected, invoices received, coded, and queued for approval.
Week 3
Approved bills paid, receipts posted, owner ledgers updated and reconciled.
Week 4
Bank and reserve accounts reconciled, books closed, statements prepared.
Day 1 of next cycle
Board financial package delivered — ready before the meeting, not after a request.